As institutional portfolios become more complex, boards and investment committees face growing demands on their time, expertise, and fiduciary oversight. An Outsourced Chief Investment Officer (OCIO) can help bridge the gap between strategic governance and day-to-day implementation—providing specialized expertise, broader investment access, disciplined risk management, and operational support while allowing institutions to retain strategic control.

This guide outlines a practical, defensible process for documenting and escalating manager breaches. It covers early warning signs, how to capture facts and dates, preserve evidence, maintain a chronological log, and document communications and corrective actions. It also provides an escalation path, from internal review through regulatory reporting or manager replacement, ending with retention best practices and lessons learned.